More Subs, Less Hassle: The Substitute Teacher Staffing Agency Built for K-12 Schools
One morning, on the clock.
Ms. Rivera calls out sick.
It's flu season. Third grade needs a teacher in under two hours, and your front office is already slammed.
Your job is live in 9 seconds.
No phone tree. No spreadsheet. Post once and every vetted sub nearby is notified.
Maya taps Accept.
She's 2.3 miles away, background checked, and rated 4.9 across 128 assignments with your schools.
Covered before first bell.
Lesson plans in the app, front office notified — nobody touched a call list. 95%+ of jobs fill just like this.
Friday. Maya gets paid.
We handle payroll, W-2 employment, taxes, training, and insurance. You just see the coverage.
Nine seconds to post. One tap to cover.
See pricing »Your trusted substitute partner
Supplement Existing Sub Program
Supplement your existing substitute program with no upfront fees or minimums.
Full Program Management
Increase your fill rates with no hassle. We manage sub recruitment, payroll, training, and insurance.
A pipeline of vetted subs
Many of our substitutes get hired by our clients as full-time teachers.
Qualified Early Childhood Teachers
HelloSubs has an exclusive pool of experienced and qualified ECE teachers for your PreK program.
Live support, 6 days a week
We work as an extension of your HR team with live phone & email support available Sun - Fri.
HelloSubs has been one of the best partners when it comes to sub coverage for DSST. They have always been proactive in making sure they stay ahead of our coverage needs and responsive to our urgent needs. I can call anytime of day or night and get support. They are friendly, responsive and accountable.
See every vacancy at a glance
Teacher absence management with an intuitive calendar lets you quickly review district- or campus-level vacancies.
Subs with built-in AI support
Every HelloSub has an AI teaching assistant in their pocket that can create lesson plans, activities, and more.
Post a job in 9 seconds
Nine seconds is how long it takes to post a vacancy on HelloSubs. Create jobs on your mobile device without even getting out of bed.
See your fill rates in real time
Your fill rates, right where you need them. Easily review fill rates and keep your finger on the pulse of your school district.
Why schools trust HelloSubs
“We love getting access to the same subs repeatedly. The guest teachers feel like part of the family.”
“Hello Subs software is more user-friendly and the timesheets are easier to use.”
“The guest teachers were higher quality compared to other programs. Almost all of them came back.”
Simple, transparent pricing
No upfront or monthly fees. Only pay for days worked.
- Your usual pay rate plus payroll taxes and our flat fee equals savings for your school.
- Unlike traditional agencies that charge a percentage of wages, our fee is fixed so more money goes to the substitute.
- Clients report higher fill rates, higher quality, more convenience, and up to a 20% reduction in total costs.
Estimate based on our $35/day flat fee plus payroll burden, vs a typical agency markup. See pricing for your exact quote.
More subs, in more places
HelloSubs gives your district access to a pool of great guest teachers that you didn't know existed.
Frequently asked questions
Fill Every Classroom Call-Out
A substitute staffing agency for K-12 school districts, charter schools, montessori, faith-based schools, and private schools.
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